Business Operations & Executive Coordinator

Executive Support | Vendor Coordination | Website & Operations Support

Location: Remote — LATAM
Employment Type: Full-Time
Compensation: $1,300 – $1,800 USD/month
Contract Type: Independent Contractor

About the Company

The company is a fast-growing U.S.-based business operating in the construction and home planning industry, focused on delivering high-quality residential building plan solutions across the United States. The company operates in a fast-paced, entrepreneurial environment where efficiency, organization, and proactive problem-solving are highly valued.

The company is seeking a highly organized and resourceful Business Operations & Executive Coordinator to support leadership, streamline operations, maintain vendor and website organization, and keep day-to-day activities moving efficiently across multiple areas of the business.

This is an ideal opportunity for someone who enjoys wearing multiple hats, taking ownership, solving problems independently, and helping bring structure to a growing operation.

What You’ll Do

Executive Support

• Manage and organize the CEO’s inbox and communications

• Flag high-priority emails and help prioritize responses

• Coordinate calendar scheduling and meetings

• Prepare notes, reminders, and follow-ups

• Help move projects and tasks from “pending” to “done”

• Support leadership with day-to-day operational coordination

Vendor Research & Data Organization

• Research and identify vendors nationwide, including:

  • Steel suppliers

  • Erection crews

  • Specialty construction vendors

• Gather contact details, pricing, service areas, and availability

• Maintain organized and searchable spreadsheets/databases

• Follow up with vendors to collect missing information

• Keep vendor records accurate and updated for internal use

Website Product & Content Updates

• Update product listings and content in WordPress

• Upload and organize product photos and project images

• Use Adobe Photoshop or similar tools to resize, crop, and optimize images

• Help maintain accurate and visually organized product pages

• Support updates to product descriptions and related website content

Marketing Content Support

• Organize project photos and videos from completed builds

• Create simple marketing videos using existing photo/video assets

• Help maintain organized media libraries

• Coordinate with leadership on content priorities and timelines

Operations Support

• Coordinate deliveries and scheduling

• Assist with tracking materials and logistics

• Support reporting and operational admin tasks

• Help remove operational bottlenecks and improve day-to-day efficiency

General Administrative Support

• Data entry and documentation

• Organizing digital files and systems

• Managing recurring administrative tasks

• Supporting the team wherever needed to keep operations moving smoothly

Requirements

• Highly organized and detail-oriented

• Strong follow-through and accountability

• Excellent written and verbal communication skills

• Comfortable researching vendors and making calls

• Experience with WordPress

• Familiarity with Adobe Photoshop, Canva, or similar tools

• Basic video editing skills for simple marketing/social media content

• Strong spreadsheet and organizational skills

• Ability to manage multiple moving parts simultaneously

• Resourceful, proactive, and solutions-oriented

• Comfortable working independently in a remote environment

Bonus Points

• Experience supporting an executive or business owner

• Experience in construction, logistics, or vendor coordination

• Strong Excel or Google Sheets skills

• Experience maintaining websites or product databases

• Familiarity with operational workflows and process coordination

What Success Looks Like

In this role, leadership stays focused because operations stay organized and moving efficiently.

Vendor information remains accurate and easy to access.

Deliveries and scheduling stay organized.

Website content stays updated and visually polished.

Marketing assets remain organized and useful.

Most importantly, this role helps reduce friction across the business and supports the company’s continued growth.