Executive Operations & AI - CEO Right Hand
USD1 200 - USD1 500Vertu Agent
We’re looking for a highly proactive Operations professional who can become a true right hand to leadership .
This role is for someone who understands how a business operates, keeps priorities and projects moving, solves problems proactively, and creates structure where needed. You’ll work closely with leadership to coordinate workflows, manage follow-ups and deadlines, improve internal processes, and make sure important tasks don’t fall through the cracks.
This is not a traditional Virtual Assistant role . We’re looking for someone who takes ownership, thinks ahead, and can turn high-level or sometimes unclear requests into organized next steps and execution.
Key Responsibilities:
- Coordinate day-to-day operations, projects, priorities, and deadlines.
- Work closely with founders and executives to keep key initiatives moving.
- Track action items, follow-ups, deliverables, and outstanding decisions.
- Build, document, and improve workflows, processes, and SOPs.
- Identify operational bottlenecks and implement practical solutions.
- Maintain CRMs, project management tools, databases, and internal documentation.
- Coordinate with team members, clients, vendors, and other stakeholders.
- Support executive priorities, meetings, research, calendar, and communications when needed.
- Use AI and automation tools to improve productivity and reduce repetitive work.
- Research problems independently and bring possible solutions.
- Support other areas of the business as needed, including client operations, marketing operations, finance/admin, and internal projects.
Requirements
- Experience in Business Operations, Executive Operations, Project Coordination, Process Improvement , or a similar role.
- Strong ownership mentality with the ability to work independently and proactively.
- Experience working directly with founders, CEOs, executives, or senior leadership is highly valued.
- Excellent organization, prioritization, and follow-through.
- Experience building or improving workflows, SOPs, and internal processes.
- Comfortable managing multiple projects and changing priorities.
- Tech-savvy and able to learn new tools quickly.
- Experience using AI tools such as ChatGPT, Claude, Gemini, or similar in day-to-day work.
- Experience with Zapier, Make, n8n, AI agents, or other automation tools is a strong plus.
- Familiarity with Notion, ClickUp, Monday.com, Asana, Airtable, HubSpot, or similar platforms .
- Professional written and spoken English (C1/C2) .
- Experience working remotely with U.S.-based teams is a plus.
Benefits
- Compensation: $1,200–$1,500 USD/month , depending on experience.
- 100% remote position.
- Full-time contractor opportunity.
- Work directly with U.S.-based businesses and leadership teams.
- Opportunity to take real ownership and have a direct impact on business operations.
- Exposure to AI, automation, and modern business systems .
- 10 PTO days per year.
- 3 sick days per year.
- 6 U.S. federal holidays.
USD1 700 - USD2 100
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